About Toronto Metropolitan
At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.
TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.
In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.
Office of the General Counsel and Board Secretariat (GCBS)
The Office of the General Counsel and Board Secretariat (GCBS) is responsible for providing strategic legal, compliance, privacy and risk advice, facilitating sound decision-making and processes, and enabling the University to carry out its academic mission in accordance with the University’s legal, governance and regulatory responsibilities. GCBS has responsibility for key University legal, governance and risk functions including legal services, privacy, access to information, compliance, enterprise risk management, insurance, and facilitation and coordination for the University’s Board of Governors.
The Opportunity
The
Privacy and Access Specialist will work in the Office of General Counsel and Board Secretariat and contribute to effective information and privacy management.
Responsibilities Include
- Coordinating responses to freedom of information requests, facilitating privacy compliance, and providing privacy advisory services
- Supporting the academic and administrative units of the University to meet their responsibilities in relation to access to information and protection of privacy.
Key Responsibilities
- Provides access and privacy advisory services through interpretation and application of privacy policies, requirements and legislation
- Coordinates all aspects of Freedom of Information (FOI) requests, including gathering records, applying legislative exemptions and exclusions to disclosure, redacting records, managing fees, tracking files and managing timelines, acting as the first point of contact for requesters.
- Works closely with internal departments on the processing of FOI requests and supports the appeal process, including liaising with the Information and Privacy Commissioner (IPC).
- Supports the response to incidents, complaints and privacy-related inquiries, including conducting investigations, audits and notifications.
- Supports privacy reviews and impact assessments, including review of university systems, data initiatives, data sharing provisions/contracts and disclosure requests.
- Monitors applicable privacy and access legislation and privacy trends, and advises on the impact to the University.
- Develops and delivers training on legislative requirements relating to access and privacy.
Qualifications
- Successful completion of a post-secondary degree in Business Administration, Public Administration, Information Management, Law, Paralegal or a related discipline.
- A minimum of three (3) years of related work experience (i.e., privacy, access to information, compliance, risk management, public administration, cybersecurity), including at least 2 years experience in privacy and/or access to information.
- Project coordination and planning skills to coordinate requests, manage resources, prioritize work, track progress, and meet project timelines.
- Experience processing a high volume of FOI files is an asset.
- Demonstrated knowledge of the legislation affecting information and privacy in the post-secondary education sector, specifically the Freedom of Information and Protection of Privacy Act (FIPPA).
- Ability to analyze records for possible disclosure, applying legislation and providing recommendations.
- Proven ability to communicate effectively both verbally and in writing.
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality.
- Exceptional customer service skills to work with a variety of internal and external stakeholders.
- Solid organizational skills, including time management, to manage multiple projects and competing priorities.
- Strong technical skills, including Microsoft / Google Suite applications, working with spreadsheets, and Adobe software.
Additional Information (MAC)
Position Number(s)20004046
Reports ToGeneral Counsel, Secretary of the Board of Governors and Chief Privacy officer
DepartmentOffice of General Counsel and Board Secretariat
Vacancy TypeFTCE
Employee GroupMAC
Work LocationHybrid (3 days in-person/on-campus and remaining days remote), based on operational requirements and subject to change
Start Date ASAP
End DateNA
Hours of Work36.25
Grade C42
Salary ScaleMin: $68,719; Job Rate: $89,246; Max: $109,773
Hiring Salary Range$75,000 up to $95,000 maximum
TA SpecialistLaurie Shemavonian, lshemavo@torontomu.ca
Posting DateNovember 8, 2024
Application Close DateNovember 28, 2024
Toronto Metropolitan University’s commitment to equity, diversity and inclusion
- An equivalent combination of education and experience may be considered.
- We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.
- We encourage all First Nations, Metis and Inuit peoples or indigenous peoples of North America, to self-identify in their applications. If you are an Indigenous applicant and require support during the recruitment process, please reach out to James McKay, Indigenous HR Lead at james13@torontomu.ca
- TMU is committed to providing an accessible learning and employment environment for students, employees and members of the TMU community. We are committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aim to ensure that dignity, integration and equality of opportunity are embedded in all aspects of the University culture.
- We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please reach out to Human Resources:
- Current employees can contact HR by logging into AskHR to submit a request.
- External candidates who do not have TMU login credentials can contact HR by visiting torontomu.ca/human-resources/askhr/.
- All information received in relation to accommodation will be kept confidential.
