Project Coordinator (Full Time, Remote Position)

VeraSafe • Full-time • Remote (Alberta, Canada, CA) • 1d ago

About VeraSafe:

VeraSafe is a U.S.-headquartered privacy and cybersecurity consulting firm and law firm, supporting organizations worldwide with data protection, compliance, and security matters.

We are a fully remote company and proud to be certified as a Great Place to Work®, with 97% of employees affirming a positive and supportive work environment. We value collaboration, high-quality work, and a balanced, sustainable approach to professional life.

Watch / listen to learn more about VeraSafe: Check out our podcast!

Apple Podcast: https://apple.co/4b28hwE

YouTube: https://www.youtube.com/@PrivacyInPractice/videos

Spotify: https://bit.ly/4moSMU7

About the Role:

We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of privacy and cybersecurity compliance projects.

This is a hands-on, execution-focused role. Success in this role depends on exceptional written communication, team coordination, disciplined task management and precise documentation, and the ability to manage multiple workstreams with accuracy and consistency. You will work closely with attorneys and IT security professionals to ensure projects run smoothly, efficiently, and in alignment with client expectations.

This role is well suited for individuals with project management experience. We are also open to individuals with experience in executive/administrative support who are looking to grow into a project management career within a legal consulting environment.

Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process.

Key Responsibilities:

Coordinate and execute project plans within defined scope, timelines, and budgets
Maintain accurate and up-to-date project records, tasks, and documentation
Schedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accurately
Attend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlines
Monitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next steps
Communicate regularly with attorneys, team members, and clients regarding status and next steps
Ensure adherence to internal processes, standards, and best practices
Support workload coordination across team members
Assist in documenting and improving business processes

Skills Required:

Exceptional attention to detail and organizational ability
Strong written and verbal communication skills in English
Ability to manage multiple priorities and deadlines simultaneously
Proactive, solutions-oriented mindset
Team player
Comfortable working in a fast-paced, fully remote environment
Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)

Experience Required:

4+ years of experience in project coordination or project management
Experience taking detailed meeting minutes and managing action items
Experience in professional services, consulting, legal, or technology environments preferred
Exposure to IT, cybersecurity, or compliance-related projects is a strong plus

Education/Certifications (Preferred):

Project management certifications (e.g., CAPM, PRINCE2 Foundation)
Exposure to Agile methodologies
Background in legal, IT audit, or cybersecurity disciplines is a plus

What you’ll gain from joining our team:

Fully remote work environment with flexible working arrangements
Collaborative, international team with strong mentorship and knowledge sharing
Professional development opportunities and exposure to privacy and cybersecurity work
Competitive compensation and benefits
Opportunities to travel to participate in team retreats and professional events

VeraSafe’s Excellent Benefits Include:

Work from almost anywhere with Wi-Fi
Paid Time Off (PTO)
Paid holidays
Annual bonuses
Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)
Flexible working schedule in some roles
Reimbursement for certain personal flight ticket
Company laptop provided

Other Benefits:

Tremendous professional development growth opportunities in the privacy, data protection, and cybersecurity niche
The chance to have a long-lasting effect on a small but growing international business
Work in an open environment with a team that respects your ideas and contributions
Occasional opportunities to travel in North America and Europe