Our Toronto-based client is looking for a Real Estate Legal Assistant/Clerk to join their growing firm!

This role requires a unique blend of skills and experience in providing general and administrative support. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m., with some flexibility required to meet client needs; pre-authorized overtime may be required.

About the role

The successful candidate will:

Draft, prepare and proofread correspondence, accounts and various transactional documents and forms
Enter and maintain legal professionals’ dockets and coordinate with the Accounting Department when necessary
Deal with and respond to client inquiries expeditiously and conduct follow up; keeping the legal professionals apprised of interactions in their absence
Process incoming and outgoing mail, including maintaining email accounts
Demonstrate a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability about both internal and external clients to achieve outputs and goals for the Department and the Firm
Other administrative duties as assigned, such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials

About you

You have post-secondary education in business or related discipline (Legal Administration and Law Clerk Diploma preferred)
You have solid work experience in a legal environment with exposure to commercial real estate transactions; preference will be given to previous experience gained within a large firm environment
You have a fiery passion for working in a team environment, are willing to help others and are comfortable with sharing work assignments
You can produce high quality and quantity of work, occasionally under tight timelines
You can meet deadlines, work well under pressure and take the initiative using sound judgment
You have strong interpersonal and communication skills (both verbal and written)
You are knowledgeable of accounting/docketing systems and data management systems (i.e. Elite and iManage)
You have excellent organizational/follow-up skills
You have excellent problem-solving skills, can work with little instruction or supervision and are internally motivated
You have strong grammatical skills, including punctuation and proofreading
You are committed to privacy and ethical conduct

Perks

Competitive salary and benefits package
Generous allowance of flex and vacation days
RRSP matching program after completing probation
Opportunities for professional growth
A flexible and positive work environment

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