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Position Summary:

Reporting to the Chief Privacy Officer of Grand River Hospital and St. Mary’s General Hospital, the Integrated Privacy Specialist works as an integral member of the hospitals Privacy Teams, supporting Hospitals and Independent Health Facilities (IHFs) throughout the region who subscribe to patient-care technological services from the hospitals to ensure standard privacy practices across organizations. The role serves a dual purpose:

1) Collaborate with the hospitals Privacy Teams to develop, implement, and evaluate innovative approaches to complex issues relating to the implementation and maintenance of a Privacy Program.

2) Manage the legislative privacy obligations of a Health Information Network Provider (HINP) for the patient electronic health record

Responsibilities include policy development and implementation; guiding intermediary to multidisciplinary/multi-organizational groups with respect to initiatives affecting each organization; advisor to Privacy Teams to facilitate solutions to complex privacy matters; acts as an expert for privacy-related technology including providing training to those who the use the system; education of staff and affiliates; ensuring compliance with HINP duties by overseeing the privacy obligations for the shared services; track statistics and report to Leadership Committees in addition to liaising with Leadership regarding investigations, potential issues and outcomes. This role is a privacy expert/consultant and educator, supporting staff and management in issues related to privacy to ensure the hospitals comply with Privacy legislation.

Position Responsibilities:

As an expert resource, provides advice and guidance to staff and leaders at the hospitals, recommending and implementing measures to minimize privacy risk to the organization and its staff/affiliates to ensure compliance with both Federal and Provincial Privacy legislations, and other relevant legislations and Standards related to Privacy, Confidentiality and Security of Information.

Creates and reviews Privacy Impact Assessments on corporate, program, and department initiatives based on the complexity of the initiative
Collaborates with other organizations on strategies for implementing Privacy legislation, aiming for a similar approach within Ontario hospitals
Creates education materials for privacy components of shared services technology and conducts training based on these materials
Ensures compliance with legislative HINP responsibilities, including, but not limited to:

Maintaining a public-facing privacy framework to give definition to how we ensure compliance
Assessing the privacy-readiness and compliance of all organizations who participate in the shared services to protect the integrity of the services
Facilitates the process of securing written legal agreements for new initiatives involving participants in the shared system

Coordinates, chairs and/or leads Task Teams, including, but not limited to the Integrated Privacy Committee and individual policy workgroups, e.g. Information Security, System Access Requests and Agreements, E-mail, Appropriate Use of Computer Resources, etc.
Develops and implements policies, practices, standards for privacy issues
Facilitates the implementation of new patient-care initiatives for which we are considered a HINP from a privacy perspective
Acts as a liaison between GRH/SMGH to facilitate decisions that affect each organization where consensus is required
Oversees the auditing of the electronic patient record at the respective organizations
Identifies and implements initiatives to improve efficiency and effectiveness of the auditing process

Qualifications:

University degree or college diploma in a related field (e.g., business, public or health administration, library sciences or information management).
Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential.
At least 3 years work experience with interpreting and applying provincial and federal privacy and freedom of information legislation, including PHIPA and FIPPA.
Demonstrated experience in the design and delivery of a piece of a privacy program (for example, implementing a training program, piloting an audit regime, operationalizing a policy on the clinical front-lines or administrative back offices).
Demonstrated experience providing privacy guidance and conducting and completing privacy impact assessments (PIAs).
Demonstrated consensus-building capacity in working with internal and external stakeholder groups.
At least two years of experience coordinating, chairing and/or leading Task Teams and individual policy workgroups.
Excellent presentation and training skills.
Demonstrated strong analytical and problem-solving skills.
Knowledge and skills in using Microsoft Office Suite, Adobe Acrobat and other office software.
Excellent interpersonal, communications and customer service skills.
Ability to work independently, with little day-to-day supervision
Excellent organizational and time management skills and the ability to respond to a multiplicity of demands and prioritize work activities
Information Security training or experience is an asset.
Project management experience an asset.
Experience in a hospital environment required.

What we offer

Health and Dental benefits

Defined Benefit Pension Plan

Employee and Family Assistance Program

Tuition Assistance Program

A great team

Life in Waterloo Region:

Multicultural

Innovation Hub

Public Transportation

Leading Schools

Thriving Economy

Vibrant Cultural & Community Activities

To apply visit careers.smgh.ca and use Job ID 2677

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. SMGH is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact recruiting@smgh.ca.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications we receive, we are unable to confirm the receipt of individual applications or resumes.

St. Mary's General Hospital

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Integrated Privacy Specialist