Location: Integrated Positions at St Mary's General Hospital & Grand River Hospital

Work Type: Full Time

Shift: Non Union

It's the St. Mary’s way: compassionate care for our patients and each other, together. We grow our people and we’re growing the future of healthcare today and tomorrow. Our patients are the heart of why we care, and our staff are the heart of how we care. This is a pivotal and exciting time as we build for the future. Whether you are starting your career or looking for new experiences, don’t let our size fool you. We are leaders in our field recognized globally for world-class, innovative healthcare. Our vision of “Inspiring Excellence. Healthier Together” is not just about our approach to patient-centred care, it’s also about our commitment to our staff. Join us, learn with us, grow the future of healthcare…together. The St. Mary’s Way: Inclusive: You are valued for your whole, authentic self. Training & Development: We’ll invest in you as we grow our team of today and the future. Wellbeing Supports: Wraparound supports professionally and personally. Leaders in Healthcare: Join a winning team voted Top 100 Forbes Canada's Best Employers 2022 and best hospital in Waterloo Region in the Record's Reader Choice Awards! New employees must provide documentation/proof of full COVID-19 vaccination status, a 2-step TB screening, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at St. Mary’s General Hospital. Staff will require clearance from Employee Health and Wellness before they are able to begin any position within SMGH. Position Summary: Reporting to the Chief Privacy Officer of GRH and SMGH, the Privacy Specialist works as an integral member of the Privacy Teams, supporting Hospitals and Independent Health Facilities (IHFs) throughout the LHIN who subscribe to patient-care technological services from GRH to ensure standard privacy practices across organizations. The role serves a dual purpose: 1) Collaborate with the Privacy Teams to develop, implement, and evaluate innovative approaches to complex issues relating to the implementation and maintenance of a Privacy Program for the Hospitals and IHFs. 2) Manage the legislative privacy obligations of GRH/SMGH role as Health Information Network Provider (HINP) for the EHR.

Responsibilities Include

Policy development and implementation
Guiding intermediary to multidisciplinary/multi-organizational groups with respect to initiatives affecting each organization
Advisor to Privacy Teams to facilitate solutions to complex privacy matters
Acts as an expert for privacy-related technology including providing training to those who the use the system Education of staff and affiliates; ensuring compliance with HINP duties by overseeing the privacy obligations for the shared services
Track statistics and report to Leadership Committees in addition to liaising with Leadership regarding investigations, potential issues and outcomes.
This role is a privacy expert/consultant and educator, supporting staff and management in issues related to privacy to ensure the hospitals/IHFs comply with Privacy legislation. Position
Responsibilities: As an expert resource, provide advice and guidance to staff and leaders at the hospitals, recommending and implementing measures to minimize risk to the organization and its staff/affiliates to ensure compliance with both Federal and Provincial Privacy legislations, and other relevant legislations and Standards related to Privacy, Confidentiality and Information Security
Creates and reviews Privacy Impact Assessments on corporate, program, and department initiatives based on the complexity of the initiative
Collaborates with other organizations on strategies for implementing Privacy legislation, aiming for a similar approach within Ontario hospitals
Creates education materials for privacy components of shared services technology and conducts training based on these materials
Ensures compliance with legislative HINP responsibilities, including, but not limited to:
Maintaining a public-facing privacy framework to give definition to how we ensure compliance Assessing the privacy-readiness and compliance of all organizations who participate in the shared services to protect the integrity of the services
Facilitates the process of securing written legal agreements for new initiatives involving participants in the shared system Coordinates, chairs and/or leads Task Teams, including, but not limited to the Integrated Privacy Committee and individual policy workgroups, e.g. Information Security, System Access Requests and Agreements, E-mail, Appropriate Use of Computer Resources, etc.
Develops and implements policies, practices, standards for privacy issues
Facilitates the implementation of new patient-care initiatives for which we are considered a HINP from a privacy perspective
Acts as a liaison between GRH/SMGH to facilitate decisions that affect each organization where consensus is required
Oversees the auditing of the electronic patient record at the respective organizations Directs Privacy Teams to perform audits on randomly selected patients and staff/affiliates and ensures the quality of the work performed
Identifies and implements initiatives to improve efficiency and effectiveness of the auditing process Position Requirements: University undergraduate degree in a related field (e.g., business, public or health administration, library sciences or information management).
Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential is an asset or must be willing to obtain within 1 year of employment.
At least 3 years work experience with interpreting and applying provincial and federal privacy and freedom of information legislation, including PHIPA and FIPPA. Experience in a hospital environment required.
Demonstrated experience in the design and delivery of a piece of a privacy program (for example, implementing a training program, piloting an audit regime, operationalizing a policy on the clinical front-lines or administrative back offices).
Demonstrated experience providing privacy guidance and conducting and completing privacy impact assessments (PIAs).
Demonstrated consensus-building capacity in working with internal and external stakeholder groups.
At least two years of experience coordinating, chairing and/or leading Task Teams and individual policy workgroups.
Excellent presentation and training skills.
Demonstrated strong analytical and problem-solving skills.
Knowledge and skills in using Microsoft Office Suite, Adobe Acrobat and other office software.
Excellent interpersonal, communications and customer service skills.
Ability to work independently, with little day-to-day supervision Excellent organizational and time management skills and the ability to respond to a multiplicity of demands and prioritize work activities
Information Security training or experience is an asset.
Project management experience an asset.

SMGH fosters a culture of inclusiveness, patient and staff safety. All reasonable accommodations will be made for this position. What we offer Health and Dental benefits Defined Benefit Pension Plan Employee and Family Assistance Program Tuition Assistance Program A great team Life in Waterloo Region: Multicultural Innovation Hub Public Transportation Leading Schools Thriving Economy Vibrant Cultural & Community Activities.

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Grand River Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

APPLICATIONS WILL BE RECEIVED UNTIL THE POSTING IS CLOSED.

Please include a resume with your application in order to ensure that your qualifications are appropriately considered in the hiring process.

Grand River Hospital is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to: racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment. Grand River Hospital is a proud member of the Canadian Centre for Diversity and Inclusion (CCDI).

Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate candidates, including those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact Human Resources in advance for assistance.

Grand River Hospital

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Integrated Privacy Specialist