Requisition ID: 14638 

Department: Office of the City Clerk 

Service: Govern, Elected Off & Bus Sup Services 

Branch: Policy Branch

Employment Type: 1 Permanent Full Time Position 

Work Hours: 35 hours per week

Affiliation: MPE 

Salary Information: $79,375.66 - $100,382.10  annually (2024 rates of pay)

Location: City Hall,110 Laurier Avenue West  

City: Ottawa, ON

Job Category: Administrative and Support Services 

Application Close: 18/09/2024

Job Summary

The Policy and Business Operations Branch is responsible for: developing, adapting and implementing legislative policy and projects relating to all areas of governance; administration of the City’s Commemorative Naming program, the Accountability Framework and Transparency programs, including support for the Integrity Commissioner, the Lobbyist Registry, Closed Meetings Investigations and Public Disclosure of Elected Officials’ Office Expenses; designing, customization and/or integration of e-business and other applications/solutions or special technical projects in response to business requirements or legislative changes; processing print requests, mail and coordinating courier services for all City of Ottawa departments; responding to formal access to information requests submitted under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA); and providing business support services to the department.

You provide strategic policy and governance support to the Manager, the City Clerk, Integrity Commissioner, Lobbyist Registrar and the Meetings Investigator. You adapt, recommend and implement policies and procedures in accordance with the Statutes of Ontario and its regulations, governing By-law(s) or pursuant to Council directives. You conduct research and analyze, develop and evaluate reports, policies, projects and programs of a complex, confidential and sensitive nature requiring collaboration within the branch, department, corporation and among other jurisdictions that may have an immediate and direct impact on City Council and its governance structure.

Education And Experience

Completion of 4 year university degree in Journalism, Public Administration, Law, Information Management, Political Science or related field

Minimum of 5 years of progressively responsible experience in policy analysis and development, legislative review and interpretation, and leading project teams/managing projects of significant complexity

CERTIFICATIONS AND LICENCES

Completion of Municipal Administration Program (MAP) from AMCTO within the timeframe determined by the employer

KNOWLEDGE

Knowledge of the Municipal Act, 2001, the Municipal Freedom of Information and Municipal Act, 2001, the Municipal Elections Act, 1996, the Municipal Conflict of Interest Act, the Municipal Freedom of Information and Protection of Privacy Act, 1990 and the Personal Health Information Protection Act, 2004 (PHIPA) or comparable legislation from other Canadian jurisdictions
Knowledge of rulings and decisions from Integrity Commissioners, Lobbyist Registrars and other Accountability Officers from Ontario municipalities and other Canadian jurisdictions
Knowledge of rulings and decisions from the Ontario Ombudsman
Knowledge of provincial legislation and the orders of the Information and Privacy Commissioner of Ontario
Knowledge of the corporation, its political and administrative structure, and decision making procedures
Strategic planning, communications planning, project management, program evaluation, performance measurement, and policy development concepts, theories, principles and methodologies
Investigative and audit protocols and procedures
Departmental business requirements as well as understanding of the programs/services and operations of other departments, and the inter-relationships between them and own work area
Knowledge of applicable health and safety legislation, including the rights and duties of workers

Competencies, Skills And Abilities

High level of competency in dealing with politically sensitive issues
Understands and is aware of the political environment and the accountability principles related to it
Interpret government ordinances, rules and regulations
Analyze, interpret and report research findings and recommendations in understandable terms
Communicate effectively, both orally and in writing
Understand how broad view issues relate to City operations
Establish and maintain effective working relationships with political officials, city officials, coworkers, other professionals, citizen's groups and the general public
Exercise considerable independent judgement
Demonstrates the City's core values of integrity, transparency, impartiality, respect and accountability at work
Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with staff and the public as required
Ability to work effectively in a team environment to achieve corporate, departmental and branch goals
Demonstrates tact, diplomacy and discretion, and maintains strict confidentiality
Highly organized with the ability to prioritize, set schedules, meet deadlines, handle multiple projects/activities and competing demands, and deliver results in a political and confidential work environment

What You Need To Know

Language Requirement: English oral, reading, writing required.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: HRServiceCentre@Ottawa.ca) at 613-580-2424, extension 47411 HR Service Centre at 613-580-2424, extension 47411.

City of Ottawa / Ville d’Ottawa

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